Data BackUp – Is Your Microsoft 365 Data Safe & Secured?

Tony MasonData Backup, Office 365 Security

keepit backup for Microsoft 365 data
keepit backup for Microsoft 365 data

With the increased adoption of Microsoft 365, many organisations assume that data backup is included in Microsoft 365.  As a platform, it is secure. However, your data isn’t backed up in a way that you would requireMicrosoft will not cover any data loss caused by your own internal errors. Nor from malicious actions, ransomware or any other cybercrime event. 

Microsoft (and other Global SaaS vendors like Salesforce) don’t take any responsibility for your data. Nor how you use their application. They only take responsibility for their own infrastructure and operation. In other words, the main reasons for losing data in the cloud are not covered by Microsoft.  Plus, it can take days to recover from a ransomware attack. Don’t take chances with the data your business relies on.  You need secure & backup your data.

Microsoft themselves even recommend that you seek third-party backup and recovery for Office365 data. A good backup with quick recovery is critical after a ransomware attack or accidental deletion. Restoring sites, entire folders, or mailboxes can be a tedious, manual process. If the data you need is mission-critical, that means costly downtime you can’t afford.

Also, compliance is one of the key reasons behind the adoption of Microsoft 365 backup solutions. Typically, there’s only a 30 day retention period inbuilt into Microsoft 365.  Plus, Microsoft SharePoint Online is only backed up every 12 hours. Added to that, that’s only within a 14 day retention period.  Many Microsoft backup solutions are incredibly flexible.  This means that you can keep your email data for as long as you need. Plus, you can tailor it to meet your business’s compliance needs.  One of the key compliance requirements, including GDPR, is to ensure that you have constant availability of your data at all times.

Your Microsoft 365 Data is At Risk Without Backup.

A recent *Gartner report sums it up. ‘By 2022, 70% of organisations will have suffered a business disruption due to unrecoverable data loss in a SaaS application’.  In a survey of 1000 IT Pros, 81% said they had experienced data loss in Office 365.  This was caused by simple user error to major data security threats.

To avoid losing data, your Microsoft 365 needs backup. You need a third-party backup. One that stores the data at an independent location. It’s a data protection best-practice.

Complete Microsoft 365 Coverage

Barracuda and Keepit both have products that offer easy to use solutions. They both give you complete coverage across all workloads: Exchange, One Drive, Teams, SharePoint, Groups and Public Folders.

No On-Premise Installation

Your Microsoft 365 data is already in the cloud. Now that you’re in the cloud, it makes sense to avoid unnecessary on-premise installation for that backup. Saving secure, encrypted backups in the same network means better performance and instant scalability. Cloud backup means easy deployment and no on-premise installation.  These two solutions are designed with perfect integration for Microsoft cloud services.  Therefore, you can run backups in the background and not impact on how you use the platform.  They offer fully automated backup with several daily backups. This ensures your backed-up data is always up to date.

Easy Find & Recover

It’s not just important to have data backup.  It’s also vitally important to be able to recover that data and easily. Plus you want to recover it in a format that is easy to use and understand.

In any case of data loss, finding and recovering is as easy as it gets with Barracuda and Keepit. They have unique find & recover features.  You may find and recover anything from a single email to a full user account recursively.  Finding and recovering has never been quicker whilst helping you meet compliance demands.

Secured and Encrypted

As for security, Keepit will back up your data to the global data centres of your choice.  Your data is stored on two separate physical locations with the latest encryption technology. This ensures your data is backed-up and secure. Barracuda retain three external copies of backed up data.

For more information, check out Keepit and Barracuda.

*Gartner Report “Assuming SaaS Applications Don’t Require Backup Is Dangerous”,2019.